Do I need an annexure for a normal adult passport?

In most cases, the answer is no. Typical applications for adults only require information about identity, where the applicant lives, and when they were born, with no need for annexure. The cases where annexure is necessary are those where the applications come from minors, government workers, or in circumstances where the lost or damaged passports are involved.

Can I write an annexure in my own words?

No, there is a particular format that constitutes each annexure. However, it is important to keep in mind that the Kendra examines this format in great detail. Download the relevant document in PDF format and fill it with the essential information along with your signature. A handwritten letter covering the same points is often rejected during the verification process.

What happens if I bring the wrong annexure?

Usually, the appointment continues, but the file remains in waiting until the right declaration is submitted. This normally requires a second visit as well as a fresh appointment time. The simplest way to guarantee that you do not lose your appointment which you might have waited a long time for is by checking the annexure beforehand depending on your specific case.

Is there any fee for an annexure?

Annexures do not incur any expense as they are self-declarations and not documents issued by the government. You can also download the format from the internet and print it. Therefore, you will only be paying for the printing and any notary fee if required by the Kendra.

Do both parents have to come to the Kendra for a child's passport?

That is not mandatory. On the condition that Annexure D is signed by both parents, either of them can attend, but both parents must bring their passports along to the appointment. This stipulation pertains to the consent which is duly validated in writing.

Are older annexures like Annexure B still valid?

The format of the annexure set has changed over the period of time and the only formats accepted at the Kendra are the ones given on the Passport Seva website. If there is any checklist that is referring to an annexure which is not part of the annexure set, ignore it as an outdated checklist and retrieve it again.

Which Passport Annexure Do You Need?

Quick Answer: A passport annexure is a declaration you print, sign and carry to your appointment when your application needs extra proof. Which one you need depends entirely on your situation. Annexure D covers a child's passport where both parents consent, Annexure F covers a lost or damaged passport, and Annexure A, G or H cover government employees.

For most people, the first time they encounter the term "annexure" is when they are applying for their passports, and only a few of them understand what it means. Basically, the term "annexure" means a declaration made on a piece of plain paper. The real challenge lies in finding the correct type of annexure, as the wrong type of annexure is one of the most important factors causing delays in the processing of passport applications at the Passport Seva Kendra.

Overview


What it is	A signed declaration attached to a passport application
Issued by	You, not the government, so it is your own declaration
Required when	Your case needs consent, a no-objection, or an explanation
Fee	Nil
Format	Printed on plain paper, carried to the appointment
Where to get it	Passport Seva portal, Annexures and Affidavits section

What Is a Passport Annexure?

In situations where the application form does not suffice for the purpose, Passport Seva issues a standard format of a declaration. You have to download the format from the website and after completing it, you have to sign and submit it along with other required documents.

Who Issues an Annexure?

No authority issues it to you: an annexure is your own declaration. That matters, because it means you can prepare every annexure yourself, at no cost, before your appointment.

Which Passport Annexure Applies to Your Case?

Identify your situation and find the closest entry in the table given below. These are the annexures currently published by Passport Seva.

Your situation	Annexure	Who signs it
Child's passport, both parents consenting	Annexure D	Both parents or guardian
Child's passport, one parent cannot or will not consent	Annexure C	The parent with custody
You are a gazetted government servant	Annexure A (Identity Certificate)	Your department
Your employer is issuing a no-objection	Annexure G (No Objection Certificate)	Your department
You are informing your employer rather than seeking consent	Annexure H (Prior Intimation Letter)	You
Your passport was lost or damaged	Annexure F	You
Confirming the particulars given about a minor	Annexure I	Parent or guardian
You have no marriage certificate but need spouse details recorded	Annexure J	Both spouses jointly

Which Two Annexures Cause Most Confusion?

The cause of the misunderstanding can be traced to two documents. Passport Annexures C and D correspond to the passport for the child. The distinction between the two documents is whether the second parent is available to sign. Passport Annexure F is an independent affidavit which should be submitted in the event of passport loss or damage. However, if you are applying for a child, please make sure to check full process for a child's passport before printing any documents.

Do Annexures Need to Be Notarised or on Stamp Paper?

There are "normal paper" formats available from Passport Seva. In this case, though, stamp paper or notarization is not mandatory. The individual can simply print the format, fill in all particulars, and sign it, either by hand or by using the computer.

Do Any Kendras Ask for Attestation?

Certain annexures require signatures to be affixed in some foreign missions and in some Kendra locations. It is therefore advisable to carry one extra unsigned copy. In case the Kendra wants a document that is not given in the format that applies, ask the Kendra to give a written reference on the same.

Which Annexure Do Government Employees Need?

Annexure for civil service personnel can be classified into three types and can't be replaced by one another. Annexure A is an Identity Certificate provided to you by your office. Passport Annexure G is called No Objection Certificate. Annexure H serves as a Prior Intimation Letter, which you submit when your department is unable to provide the other two documents in time.

How Does This Affect ECNR Status?

Gazetted government servants, their spouses and dependent children also fall into the non-ECR category. A marriage certificate or a birth certificate establishes the relationship for a spouse or a dependent child.

Where Do You Download the Current Annexure Formats?

All current formats sit in one place: the Annexures and Affidavits section of the Passport Seva portal. Each annexure is a separate PDF.

Why Download a Fresh Copy Each Time?

Instead of employing an older version of the passport annexure form, ensure that you have the correct form downloaded on the day you need it. This is because the annexure has changed as per the Passport Rules, and older versions of the annexure being shared on some private sites are no longer accepted at a Kendra.

Applying With Your Annexure

The annexure that you signed now forms part of your full document set for the appointment. The application for your particular case is done online at the Passport Seva Portal. You can check your category fee on published passport fee schedule as you prepare for making your payment. The entire process follows the normal pathway. You are required to pay the fees, book the appointment, have your documents verified at the Kendra, and get your police verification done if needed. The step-by-step online application process covers each stage.

What If You Are Not Sure Which to File?

In case someone is not inclined to find out which of the annexure is relevant and be worried about the possible rejection of the documents, they can select get your passport application prepared and tracked end to end instead. Jaagruk Bharat handles the preparation of the form, checking that the annexure is the right one for your case and going on with the process of applying. The Passport is provided by Passport Seva which is an agency functioning under the Ministry of External Affairs.